Absence

Registration

Absence registrations are registered via the Absence api and the payroll run they are marked as archived and are not included into the following payroll runs.

In order for a hour registration to be created you need to provide the following information:

  • User(employee)
  • Absence type
  • Number of days(hours)
  • Period (from and to date)

Absence API supports:

Absence registrations are not included in the payroll if the status of the registration is not Approved.
Only users with elevated roles are allowed to set status Approve to a registration.
Employees are allowed to create registration only with pending status.
After registration is processed in a payroll and payroll is completed the state of the registration is set to Archived.

Name ID Description
Pending 0 Registration is pending for approval, it will not be included in payroll
Approved 1 Registration is approved, and it will be included in payroll
Rejected 2 Registration is in pending status, it will not be included in payroll and status cannot be changed
Archived 3 Registration is archived after processing in a payroll run and status cannot be changed
ManuallyArchived 4 Registration is archived by the user without being processed in a payroll

It is not possible to register two absences on same day.

Absence type

Absence type is essential for absence registrations in Zenegy. In order for registration to be created absence type has to be provided.

Absence type is defining how the amount of units(days) will be calculated in the payroll.
Zenegy has default system absence types defined.

When creating the registration the ID of the absence type has to be provided.

Zenegy default absence types are:

ID Name Description
0 Vacation Vacation(ferie) this is registered as regular vacation days hat goes to vacation days saldo
1 Illness Sick days(sygdom) this is registered as sick days
2 VacationFreeDay Free vacation(feriefri) this is registered as vacation days that goes to free vacation days saldo
3 CareDay Care day(Omsorgsdag) this is registered as care days and goes to care days saldo
4 ChildIllDay Child ill(Barns sygedag) this is registered as child ill day
5 MaternityWithoutSalary Maternity without salary, no calculations related to this type
6 MaternityWithSalary Maternity with salary, no calculations related to this type
7 TrainingAndEducation Training and education, no calculations related to this type
8 BusinessTravelEU Travel EU, no calculations related to this type
9 BusinessTravelOutsideEU Travel outside EU, no calculations related to this type
10 Other Other , no calculations related to this type

Employee

In order for registration to be created you need to provide absence type and uid of a employee to which the registration will be registered.

Employees can be pull as list from the the payroll API(s):

  • Payroll Denmark list of employee can be pulled here
  • Payroll Sweden list of employee can be pulled here
  • Payroll Switzerland list of employee can be pulled here
Note

Absence registrations are supported only in Payroll Denmark API at this moment. For the other payroll system plan is do have absence registrations available by the end of 2021